$4,023 – $5,200 a month
Full Job Description
Accountant V is selected by and reports to HHSC Fiscal Management. Paymaster performs highly advanced (senior-level) professional accounting work of a complex nature to ensure the accurate and timely processing of payroll adjustments for the Commission employees. This position reports to the Accounting Manager or designee. Work involves preparing and/or overseeing the preparation of payroll-related financial analyses and reports; establishing, maintaining, and/or overseeing accounting systems, procedures, and controls; reconciling payroll processing reports to ensure the Centralized Accounting and Payroll/Personnel System (CAPPS) financials and the Uniform Statewide Accounting System (USAS) balance; serving as the Commission liaison and subject matter expert regarding problematic payroll issues; provides technical consultation to Commission supervisory staff to identify and resolve salary overpayments; serving as the Commission representative to initiate collection processes and return of funds to the State Treasury; identifying trends and developing recommendations for process improvements to reduce payroll problems and overpayments; and developing communications for Commission management and employees regarding critical payroll-related processes and issues. Work is performed under minimal direction with extensive latitude for the use of initiative and independent judgment within the limits of applicable state and federal laws, rules, regulations, policies, and procedures.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Researches and resolves payroll errors, handles supervisor/employee inquiries, conducts system research, reconciles payroll processing reports; researches and resolves employee overpayments or leave without pay situations; coordinates the payroll processing for employee separations; and identifies trends and develops recommendations for process improvements to reduce payroll problems. Works closely with Commission commitment control staff; interacts regularly with HHS human resources staff, Commission general ledger staff, Commission budget personnel, Commission general counsel staff, HHS payroll staff, Access HR service center vendor staff, and the Comptroller of Public Accounts staff. 50%
Audits payroll data of multiple monthly payroll transmittals to ensure the reconciliation of payroll processing information to financial system inputs. Ensures CAPPS financials and USAS are balanced. Resolves discrepancies monthly through coordination and follow-up with HHS payroll staff and the Access HR service center vendor staff, as appropriate. 25%
Acts as liaison and Commission representative for inquiries from employees and/or supervisors regarding employee paychecks and problematic payroll problems. Researches CAPPS human resources management system (HRMS) for the timing and processing of checks, troubleshoots errors, coordinates pulling employee information for paycheck distributions; and works with payroll warrant distribution to ensure mail codes are current. 15%
Performs other duties as assigned related to the position of Commission representative and subject matter expert for the accounting functions related to payroll processing. Provides training on paymaster functions; develops methods for the control of cash receipts, deposits, and disbursements and disbursements and the analysis of payroll processing activities for Commission employees; develops and documents internal procedures and processes; prepares or directs and monitors the preparation of a variety of periodic and special management reports regarding payroll and payroll data for use by Commission management; and develops communications for Commission management and employees regarding critical payroll-related processes and issues. 10%
Knowledge Skills Abilities:
- Thorough knowledge of generally accepted accounting principles and practices, of capabilities and limitations of computerized accounting systems, and of applicable laws governing maintenance of accounting and payroll records.
- Knowledge of finance administration, budget control, and fiscal accounting; and of the agency ~s financial program, governmental accounting, budget control methods, policies and procedures, and laws and regulations pertaining to fiscal operations.
- Working knowledge of payroll processing as practiced by state government agencies in order to coordinate the resolution of problems as they occur.
- Working knowledge of the principles of government accounting.
- Skill in oral and written communication.
- Skill in applying computer technology to general accounting activities.
- Ability to plan, organize, and direct accounting programs; to budget funds; to set up accounting systems; to interpret laws and regulations; to apply accounting theory; and to train, plan, assign, effectively guide and/or supervise the work of others.
- Ability to prepare concise and orderly reports.
- Ability to communicate and interact effectively with agency employees and staff. Ability to perform assigned work independently with a minimum of supervision.
- Ability to plan, develop and implement work schedules, procedures and methods that enhance the attainment of determined objectives.
- Ability to interact effectively with peers, managers at various levels, representatives of federal and other state agencies and of private firms.
- Ability to analyze problems, identify causative factors and apply actions to effectively resolve current and prevent recurrences of problem conditions.
- Ability to evaluate technological and administrative products and processes in relation to projected section requirements for mid-range and long-range time frames and to effectively recommend acquisition or implementation of those that have benefits measurable in multiples of total cost.
Registration or Licensure Requirements:
Initial Selection Criteria:
Minimum qualifications section will include education and experience.
Graduation from high school or equivalent.
Combined four (4) years full-time accounting, auditing, bookkeeping, financial operations, banking or budget and purchasing experience.
Graduation from an accredited four year college or university with a business related degree, MBA or a CPA and combined two (2) years full-time accounting, auditing, bookkeeping, financial operations, banking or budget and purchasing experience.