The Finance department, working together with the Law department, has a very important project for the summer of 2021. We need to inventory all of our endowment and restricted funds (approximately 350 funds) to 1) establish a SharePoint document library for digitized source documents for each fund ; 2) identify any restrictions attached to the fund; 3) catalogue each fund in a spread sheet as to the type of fund it is (unrestricted or restricted) along with the wording from the documents that describe any restrictions; 4) support implementation of the Fundriver software.
National Trust internships are temporary, volunteer experiential learning opportunities with no expectation of employment at the conclusion of the internship.
For this internship, the National Trust is offering a stipend of $4,000 to help offset expenses. The period of the internship would be from approximately June 15 to July 31, for approximately 30 hours per week (some flexibility of schedule available).
- Interview key stakeholders and create a project plan and timeline to complete the work within the established timeframe.
- Tapping into the expertise of the accounting and law staff, identify the key information that they would like to have captured in a spreadsheet listing all of the Trust’s endowment and restricted funds.
- Work with accounting and law staff to develop definitions for each of the entries into the spreadsheet and document those definitions for approval by the Chief Legal Officer and CFO.
- Gather the source documents (primarily donor agreements or bequests); catalogue them, and digitize them in an easily accessible way on the Trust’s internal website.
- Review each agreement in detail to capture the information needed for the entries in the spreadsheet, identifying questions and issues that need resolution.
- Meet with members of the law and accounting team to present the questions/issues requiring resolution. Do any follow up research required by the team.
- Document the answers in the online spreadsheet.
EDUCATIONAL VALUE TO THE INTERN
The intern will gain experience under the mentorship of respected accounting and legal professionals, in an educational setting at one of the nation’s leading arts & cultural and non-profit advocacy organizations. The intern will also have the opportunity to participate in educational programming offered via the National Trust for Historic Preservation’s Washington Office internship program. Students may also be eligible for college or graduate school academic credit at the discretion of their institution.
Specifically, the intern will gain knowledge in the following areas:
- Use of source documents to determine fund type and any restrictions on the use of the endowment/restricted fund.
- Identifying and categorizing the type of fund restriction using the latest Generally Accepted Accounting Principles (GAAP) fund definitions.
- Working with legal counsel and accountants to solve questions of donor intent.
At the end of the project, the intern will have produced a digital file of the source documents for all of the Trust’s endowment and restricted funds and a spreadsheet that captures the most critical information for daily use by the Finance Department, Law Department, Preservation Department and its preservation partners including our sites.
- Strong organizational skills required, with ability to prioritize, multi-task efficiently, and meet deadlines in a timely fashion
- Proficiency with Microsoft Office products required, including Outlook, Word and Excel; experience with SharePoint desired.
- Basic analytical and problem solving skills, including issue identification and prioritization.
- Excellent attention to detail required.
- Ability to collaborate and achieve results with supervision, including ability to interact professionally with key internal and external stakeholders as needed. Ability to work successfully in close proximity to others required.
- Ability to adapt and be flexible in a dynamic work environment. Ability to work effectively with frequent interruptions required. Able to handle frequently changing and/or unscheduled tasks with accuracy.
- Strong verbal and written communication skills. Friendly and professional demeanor on the phone and in writing, with ability to speak and write clearly in English.
- Ability to work effectively with culturally diverse colleagues.
- Regular and reliable attendance required. 30 hours per week, but starting and ending times can be flexible.
- Bachelor’s level studies (or equivalent years of experience) required; current or rising juniors, seniors or graduate students preferred. Studies or demonstrated interest in related subject matter preferred such as accounting, non-profit management, or law.